Minutes for Board Meeting - January 2012
Minutes for the ACLA Board Meeting
8-10 AM, Friday January 6th, 2012
Fairmont Olympic Hotel, Seattle WA
Present: Antic, Beecroft, Berman, Damrosch, Eckhardt, Hayot, Lewis, Lionnet, Slaughter, Tarlaci, Walkowitz, Zamora
Welcome and introductions
1. Report of the Program Committee (Damrosch)
b. Future conferences: Neil ten Kortenaar (University of Toronto) joined the meeting briefly to discuss future plans for ACLA 2013, to be hosted by the University of Toronto; details are being negotiated. Marshall Brown (University of Washington) joined the meeting briefly to discuss the possibility of holding the conference in Seattle in a future year, most likely 2015. Lois Zamora reported on progress towards organizing a conference in Mexico City in 2016; further details to follow in the summer.
c. Discussion of conference finances. David Damrosch presented a sample conference budget, with versions for hotel-based and campus-based conferences. He emphasized the need to manage the budgets for both kinds of conferences so that they can break even. Various cost-saving measures were discussed, including reducing the costs of the banquet, opening reception and coffee breaks, releasing an electronic version of the program only, better management of audiovisual costs, possible adjustments to fees. The question of the balance between US and international destinations was discussed; Marina Antic suggested that the cost of international conferences was a concern for graduate students. The conference committee will review these questions, and report further at the board’s March meeting in Providence.
2. Report of the Nominations Committee (Slaughter)
3. ACL(x) Planning Report (Hayot)
4. Report from the Finance Committee (Lewis)
5. Confirmation of new Chair, Finance Committee. (Lionnet)
6. Update on Transition of Secretariat; approval of new policies on whistleblowing, conflict of interest, audit committee, emergency transition (Beecroft)
a. The transition of the Secretariat from the University of Texas to the University of South Carolina is proceeding generally smoothly, with the exception of the difficulties with the e-commerce site noted above.
b. Alexander Beecroft invited the board to consider policies on whistleblowing, conflict-of-interest, the role of the Finance Commmittee as an Audit Committee, and on Emergency Transitions. These policies are now best practices at non-profit organizations and learned societies. Moved: David Damrosch. Seconded: Françoise Lionnet. Approved unanimously
7. Report of the President (Lionnet)
8. Report of the Publications Committee (Walkowitz)
9. Student Representatives Update (Tarlaci and Antic)